Policy updates that employees actually read
Email policy updates get skimmed and forgotten. Video updates get watched and understood. Turn critical policy changes into engaging videos that ensure compliance and reduce confusion.
Try example prompts
"We sent the policy update three times. Half the team still doesn't know the rules changed."
You're in HR.
A policy changed.
Maybe it's PTO accrual, expense reporting, or remote work guidelines.
It's important.
Compliance depends on employees understanding the change.
You write a detailed email.
You explain the what, the why, and the when.
You attach the updated policy document.
You send it to all employees.
Most skim it.
Many miss it entirely.
The important details get lost in crowded inboxes.
53% of employees don't feel they receive timely communication
90% of written policy updates forgotten within a week
70% of change initiatives fail due to poor communication
$2,000+ average cost to produce a single policy video with agencies
Every unread policy update is a compliance risk waiting to happen.
From "I didn't know that changed" to "Got it, makes sense"
Before ngram
- Your company updates its expense policy. The reimbursement process changed, the approval limits changed, and the deadline moved. You craft a detailed email explaining everything. You send it Monday morning.
- By Friday, three employees have submitted expenses using the old process. They didn't read the email carefully. Or they read it but forgot the specifics. You have to reject their submissions and explain the new process individually. Multiply this across the organization.
- Every policy update triggers the same cycle. Email, confusion, individual correction, frustration. Your HR team becomes a help desk for information that was already communicated.
After ngram
- Same expense policy update. But instead of an email wall of text, you create a 2-minute video. You show the old process, then the new one. You highlight what changed visually. You walk through an example submission using the correct new workflow.
- Employees watch the video. They see the change in action. They understand not just what changed but why and how. Compliance on the first expense submission: near-perfect. No correction emails. No individual explanations.
- Your HR team sends one video and moves on. Policy updates become smooth transitions instead of ongoing support burdens.
Employee comprehension
Follow-up questions
Compliance on first action
HR time per update
Clear policy communication from simple screen recordings
Ngram transforms your policy explanations into polished videos that employees actually watch and understand.
Walk through the change on screen
Show the old process and the new one. Highlight what's different. Walk through an example. Ngram polishes your recording with clear visuals, captions, and professional formatting. Employees see exactly what changed and how it affects them.
Or create a policy explainer library
Record videos for each major policy. Build a library employees can reference anytime. When policies update, record the changes and add them to the library. Ngram ensures consistent quality across all videos. One source of truth that's always current.
Either way, policy changes become clear. Updates that employees understand and follow.
What changes when hr policy update video take minutes
95% retention vs 10% from email
Employees remember 95% of information from video versus 10% from reading. When policy updates stick, compliance improves. Fewer violations, fewer corrections, fewer headaches for HR and employees alike.
Eliminate repeat explanations
Every policy email triggers follow-up questions. Video answers questions before they're asked. Employees see the process, not just read about it. HR stops being a help desk for information already communicated.
Reduce compliance risk
Policy violations often stem from misunderstanding, not malice. When employees clearly understand the rules, they follow them. Video reduces the gap between policy intention and employee action.
Update once, inform everyone
Policy updates require reaching every employee consistently. Video scales communication without scaling effort. Record once, share everywhere. Every employee gets the same clear explanation regardless of team, location, or manager.
Raw recording → polished video in 3 steps
Drop in what you have
30 secondsUpload a screen recording, paste a URL, or add a feature doc. ngram works with whatever's already on your hard drive. No special prep required.
Review before it renders
2 minutesngram shows you the script and storyboard first. Don't like something? Edit it in plain English: "Make the intro shorter" or "Add a zoom on the pricing section." You stay in control—without learning a timeline editor.
Export everywhere
instantOne click: 16:9 for your website, 1:1 for LinkedIn, 9:16 for mobile. Captions baked in. Brand kit applied. Ready to send.
Built for hr policy update video, specifically
Smart Zoom
Highlight what changed
Automatic zoom on policy documents, forms, and system screens ensures employees see exactly where the change occurs. No more hunting for the difference. Every update is visually obvious.
Learn moreAuto-Cut
Concise updates that get watched
Automatically removes pauses, tangents, and slow sections. Your thorough policy explanation becomes a focused 2-minute update. Short videos get completed. Completed videos mean understood policies.
Learn moreAuto Captions
Accessible to all employees
Employees watch from offices, homes, and anywhere in between. Accurate captions ensure your policy update lands regardless of audio context. Accessibility means no one misses critical information.
Learn moreBrand Kit
Professional HR communication
Your company branding applied to every policy video. Consistent, professional presentation signals that policy updates are official and important. Quality communication reinforces policy authority.
Learn moreMulti-Format Export
Deliver on any platform
Export for your HRIS, intranet, email, or Slack. Same video optimized for every channel. Meet employees wherever they consume company communication.
Learn moreThe old way vs. the ngram way
Ngram Policy Videos
Email Updates
Policy Documents
Stop sending policy updates that
nobody reads
Create policy videos that employees actually watch and understand. 95% retention. Better compliance. Fewer follow-up questions.
Explore More Use Cases
Discover more ways ngram can help you create professional videos.