HR Policy Update Video
Policy updates employees actually watch not skim and forget
60% of employees ignore HR emails. Video gets 95% retention. Turn critical policy changes into short, clear videos that ensure compliance and eliminate repeat questions. No video skills required.
Trusted by teams at
"We emailed the policy update three times. Half the team still filed it wrong."
“”
You're an HR manager or people ops lead at a growing company.
A policy just changed.
Maybe it's the new expense reimbursement process, updated PTO accrual rules, or revised remote work guidelines.
Compliance depends on every employee understanding the change and acting on it correctly.
So you do what HR teams always do.
You write a detailed email explaining what changed, why, and what employees need to do differently.
You attach the updated policy document.
You send it to the entire organization.
Then you wait.
60% of employees ignore workplace emails entirely.
Another 34% specifically admit to ignoring emails from HR.
60% of employees ignore workplace emails entirely, and 34% specifically tune out messages from HR
The same question, forty times Every policy email triggers a wave of Slack messages asking what actually changed and what they need to do
Compliance gaps you can't prove When employees violate a policy they never absorbed, there's no way to show they received and understood the update
$5,000+ per video Agencies charge thousands for a single internal communications video, making video updates feel like a luxury
Every unread policy update is a compliance risk, a wasted HR hour, and an employee who looks bad through no fault of their own.
From "I didn't see that email" to "Got it, makes total sense"
The Old Way
Before ngram
The ngram Way
After ngram
Your company updates its expense policy. The reimbursement process changed, the approval limits shifted, and the submission deadline moved up a week. You craft a thorough email explaining every detail. You bold the important parts. You add bullet points. You send it Monday morning to all 400 employees.
Same expense policy update. Instead of a wall of text, you record a quick screen walkthrough showing the old process next to the new one. You highlight the three things that changed. You walk through one example submission step by step. ngram polishes it into a 90-second video with captions, branded styling, and smart zooms on the key fields.
By Friday, seven employees have submitted expenses using the old process. Three managers approved requests above the new limits without realizing they changed. The finance team rejects the submissions and sends them back. You spend Thursday afternoon writing individual correction emails and fielding frustrated replies. One manager says, "I never saw the update." Another says, "I read it but didn't realize it applied to my team."
Employees watch it during their commute, at lunch, or between meetings. They see the change in action. They understand not just what changed but exactly how to do it right. First round of expense submissions: near-perfect compliance. No correction emails. No individual explanations. No frustrated replies.
Every policy update triggers the same cycle. Email, confusion, individual correction, frustration. Your HR team spends 28% of its week managing email communication instead of strategic work.
Your CHRO messages you: "The expense rollout was the smoothest policy change we've done." Your team moves on to strategic work instead of spending the week as a help desk.
The Numbers Don't Lie
Employee comprehension
10-20% (skimmed email)
95% (watched video)
Follow-up questions
Dozens per update
Near zero
Time to create update
2 hours writing + days clarifying
15 minutes total
First-action compliance
50-60%
90%+
Clear policy communication from what you already have
ngram turns your policy explanations into polished, captioned videos that employees actually watch and understand. No video editing skills required.
1
Walk through the change on screen
Open the HRIS, handbook, or form and show the old process alongside the new one. Record yourself clicking through the steps. ngram removes the pauses, adds zooms on key fields, and overlays captions. Employees see exactly what changed and how it affects their workflow.
2
Or describe the change in text
Paste the policy update memo, FAQ, or even bullet points. ngram generates a scripted video with voiceover, motion graphics, and branded formatting. Perfect for compliance policies or benefits changes where a screen walkthrough isn't possible.
Most popular
Either way, policy changes become something employees watch, understand, and follow correctly the first time.
What changes when hr policy update video take minutes
75% more likely to be consumed
Employees are 75% more likely to watch a video than read an email, document, or web article. When comprehension matters for compliance, the medium is the message. Video gets watched. Emails get archived.
Eliminate the correction cycle
Every policy email triggers a wave of follow-up questions, incorrect submissions, and one-on-one re-explanations. Video answers questions before they're asked because employees see the process, not just read about it. Your HR team reclaims hours every update cycle.
Documented proof of communication
Video completion tracking shows who watched and who didn't. When compliance matters, you have evidence that the update was delivered in a format employees actually consumed. That audit trail protects both the company and the employee.
Update once, reach every location
Remote teams, field workers, and office staff all get the same clear explanation. No telephone-game through managers. No regional interpretation differences. One video, consistent understanding across the entire organization.
Raw recording → polished video in 3 steps
1
Record or paste your policy change
30 secondsWalk through the updated process on screen, or paste the policy memo. Mistakes and pauses are fine. ngram works with whatever you have.
2
Review the polished update
2 minutesngram trims dead air, adds smart zooms on changed fields, and generates captions. Review the storyboard and adjust any section before rendering.
3
Share across every channel
instantExport for Slack, email, HRIS, or intranet. Every employee gets the same clear explanation. Update the video in minutes when the policy evolves.
Built for hr policy update video, specifically
Auto Captions
Every employee understands, regardless of where they watch
Employees watch policy videos from open offices, factory floors, and morning commutes. Accurate auto-captions ensure your update lands whether they're watching on mute at their desk or on the bus. Accessibility isn't optional when compliance is at stake.
Learn more1
Auto-Cut
Your 8-minute recording becomes a focused 90-second update
You recorded a thorough walkthrough with pauses, tangents, and a section where you searched for the right tab. ngram trims all of that automatically. Short videos get completed. Completed videos mean understood policies and fewer follow-up questions.
Learn more2
Smart Zoom
Highlight the exact field or clause that changed
When you click on the updated expense limit field or scroll to the revised PTO section, ngram zooms in automatically. Employees see exactly where the change is without squinting at a full-screen recording. Visual clarity turns confusion into comprehension.
Learn more3
Brand Kit
Official-looking updates that signal authority
Company branding on every policy video signals this is an official communication, not a casual Loom. Consistent colors, logos, and intro cards reinforce that this update matters and comes from leadership. Professional presentation builds trust in the message.
Learn more4
Multi-Format Export
Deliver to every channel your employees actually use
Export for your HRIS portal, Slack, Teams, email embed, or company intranet. Same video optimized for each platform. Meet employees on the channel they check most instead of hoping they visit the one you posted to.
Learn more5
“But will it work for my situation?”
Still have questions?
The old way vs. the ngram way
Email Memo | Agency-Produced Video | ngram Policy Videos | |
|---|---|---|---|
| Time to create | 1-2 hours writing | 2-4 weeks | 15 minutes |
| Cost per update | Free (low impact) | $3,000-$8,000 | Included in plan |
| Employee comprehension | 10-20% retention | High (if watched) | 95% retention |
| Update turnaround | Fast (ignored) | Weeks + revision fees | Same day |
| Scalability | Scales (nobody reads) | Doesn't scale | Scales with impact |
Ready?
Stop sending policy updates
nobody reads
Your next policy change deserves better than an email that gets archived unread. Create a video employees actually watch, understand, and act on. 15 minutes. No editing skills.
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