# Upload, share, and update hosted videos

Source: https://www.ngram.com/docs/hosted-videos
Published: 2026-11-03T00:00:00Z
Updated: 2026-11-05T00:00:00Z

Upload a video or share one made with ngram, embed it anywhere, add captions and chapters, customize the player, and replace it without changing the link.

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Keep each video at one link. Upload your own or share one made with ngram, embed it anywhere, add captions, chapters and a thumbnail, and replace it later without sending a new link.

[Open Hosted videos](https://www.ngram.com/app/projects?tab=hosted) [All docs](https://www.ngram.com/docs)

## Read before this

No earlier guide is required. You can start with this article.

## When to use hosted videos

Use hosted videos when a video has to live at a link you control after it leaves ngram. For example, a support lead embeds a product walkthrough in a help article, a trainer adds an onboarding lesson to a learning portal, or a salesperson sends a recorded demo to a prospect. Publish the video once, paste its link or embed code, and replace the video later without sending anything new.

If you only need a public watch link for a video made in ngram, follow [Share, embed, publish, and update a video](https://www.ngram.com/docs/sharing-and-publishing) . If another system needs the file itself, use [Download and export](https://www.ngram.com/docs/export-video)  instead.

## Before you start

- Open **Projects** and choose the **Hosted videos** tab. It carries a **Beta** badge.
- Uploading your own videos and publishing them to a link start on Basic. On Free, **Upload** explains the plan options instead of opening a file picker.
- Upload only videos you have the rights to share. MP4, MOV, WebM and other common video formats up to 4 GB are accepted.
- Some player, access and analytics settings depend on your plan. See **Plan availability** at the end of this guide.

## Find your way around

**Hosted videos** has four tabs: **Videos**, **Analytics**, **Contacts** and **Alerts**. **Videos** shows your videos as cards; use the view toggle to switch to a list. Filter by source with **All**, **Uploaded** or **Made with ngram**, search by title, sort by **Newest**, **Most played** or **Title**, and filter by status. **Upload** and **Player defaults** are in the toolbar. Select a video to open its video page.

![Projects with the Hosted videos tab selected: Videos, Analytics, Contacts and Alerts sections, the All, Uploaded and Made with ngram filter, and video cards marked Live](https://www.ngram.com/media/docs/hosted-videos/projects-hosted-videos-tab.jpg)

Once a video has a link, its video page has five tabs: **Overview** for its player and stats, **Settings** for access, details, thumbnail and calls to action, **Player** for the player and chapters, **Recipients** for per-person links, and **Versions** for its history. To go back, choose **Hosted videos** in the breadcrumb at the top of the page.

## Upload a video and publish its link

1. Open **Projects** and choose the **Hosted videos** tab. Choose **Upload** and pick one or more files. You can also drop files onto the page.
2. Keep working while the files upload. The upload panel in the bottom-left corner shows progress on every ngram page.
3. Wait for the video to change from **Processing** to **Ready to publish**. This usually takes a few minutes.
4. Choose **Copy link** on the video. Because the video has no link yet, this opens **Publish video**. Check the **Title**: viewers see it, and it appears in the link.
5. Choose **Publish and copy link**. The link is copied and the video shows **Anyone with the link**.

Anyone with the link can watch. The page is kept out of search engines and off your public video gallery.

## Add a video you made in ngram

A video made in ngram joins Hosted videos when you share it with an unlisted link. Unlisted links start on Basic.

1. Open the finished video in ngram and choose **Download and export**.
2. Set **Visibility** to **Unlisted**.
3. Turn on the switch at the top of the menu. The status changes to **Published** and **Anyone with the link can watch**.
4. Choose **Public link** to copy the link, or **Embed** for website code.
5. Choose **Open video page** to manage it in Hosted videos. To find it there later, choose the **Made with ngram** source filter.

Choose **Public** instead when you want the video on your public profile and eligible for search engines. A public video uses its own watch page, which you manage from the same menu.

## Embed the video on a website

1. Choose **Embed** on the video in Hosted videos or on its video page.
2. Under **Size**, choose **Responsive** to fill the width of the page, or **Fixed** for a set size.
3. Choose whether to show the ngram logo, the video title and the share button.
4. Copy the code from **Script**, or from **iframe** if your site builder removes scripts, with **Copy code**. Paste it into your page.

For tools that embed from a link, such as Notion, copy the **Embed link** instead. The embedded video stays unlisted.

## Add captions, details, chapters and a thumbnail

- **Captions:** when someone speaks in an uploaded video, ngram transcribes it and adds captions that viewers can turn on. A video made in ngram keeps its captions as a track viewers can turn off. To show captions from the start, choose a language in **Captions on by default** on the **Player** tab.
- **Title and description:** after an upload processes, ngram writes a title, description and chapters from what is said in it. Rename the video by selecting the pencil beside its title. Edit **Description** under **Details**, which moves to the **Settings** tab once the video has a link, then choose **Save description**.
- **Chapters:** on the **Player** tab, write one chapter per line in **Your chapters** (a time, then a title, starting at 0:00) and choose **Save chapters**. Choose **Use automatic chapters** to go back.
- **Thumbnail:** on the **Settings** tab, choose **Upload thumbnail** and pick a PNG, JPEG or WebP image up to 5 MB. Every version shows it. Choose **Use the video's own** to go back.

## Replace a video without changing its link

When an uploaded video needs an update, add a new file to the same hosted video. The link, embeds and stats stay.

1. Open the video page and go to **Versions**.
2. Choose **Upload new version** and pick the new file.
3. When the new version finishes processing, choose **Make live**, then confirm **Make live**.

![The Versions tab of an uploaded video's page, with Version 2 marked Live, a Make live button on Version 1, and Upload new version below](https://www.ngram.com/media/docs/video-library-and-player/version-live.jpg)

Every existing link and embed now plays that version. To go back, choose **Make live** on the earlier version.

For a video made in ngram, revise it in ngram and open **Download and export**. When it says **Live link is showing the older cut**, choose **Update**. The same link and embeds then play the new cut. On Premium and Ultimate, the video's **Versions** tab lists each published version, and **Restore** switches the link back to an earlier one.

## Customize the player

Open a video's **Player** tab to change the player for that video. To set defaults for every video, choose **Player defaults** in the **Hosted videos** toolbar. Each video uses those defaults unless you change them on its own **Player** tab. Hiding the ngram badge starts on Basic, and look and controls start on Premium. For an overview of the player, see [Custom video player](https://www.ngram.com/features/custom-video-player) .

- **ngram branding:** turn off **Show “Made with ngram”** on any paid plan. On Free, the badge always shows.
- **Look** (Premium and Ultimate): choose an **Accent colour**, upload **Your logo** (PNG, JPEG or WebP up to 1 MB) and set where the logo links.
- **Controls** (Premium and Ultimate): show or hide the speed and quality menu, picture-in-picture, fullscreen, volume, Cast and AirPlay, and chapters on the timeline.
- **Playback:** set **Autoplay** (it starts muted), **Loop**, **Start at (seconds)**, **Captions on by default** and **Player language**.

Choose **Save player**. Viewers see the change within about a minute. **Use account default** returns a setting to your defaults.

![The Player tab of a hosted video with the Made with ngram switch, accent colour and logo settings, player control switches, and a live preview of the player](https://www.ngram.com/media/docs/video-library-and-player/player-look.jpg)

## Turn off, publish again, or delete

- **Turn off link:** choose **⋯** on the video, then **Turn off link**. The link and every embed stop working within 5 minutes, and stats are kept. Choose **Publish again** to bring the same link back. Turning off **Unlisted link** on the video's Settings tab does the same thing.
- **Delete:** for an uploaded video, choose **⋯**, then **Delete**. It leaves Hosted videos, and its link and embeds stop working. This can't be undone.
- Embed code you pasted on another site stays there until you remove it, but it no longer plays.

To add a password, an expiry date or a link for each recipient, follow [Protect hosted video links and read viewer analytics](https://www.ngram.com/docs/hosted-videos-access-and-analytics) .

## What you should see

A published video shows **Anyone with the link** in Hosted videos. Its video page shows the link under the title, with **Embed**, **Share** and **Copy link** buttons. After you make a new version live or update a video made in ngram, open its link in a private browser window and confirm the version you expect plays.

## If something does not work

1. **Processing failed:** the video shows the reason. Choose **Remove**, check that the file is a video under 4 GB, and upload it again.
2. **Upload or Copy link explains plan options:** uploading and publishing start on Basic. Videos you already published keep playing.
3. **The link plays an older version:** open **Versions** and check which version is **Live**, then choose **Make live** on the one you want. For a video made in ngram, choose **Update** in **Download and export**.
4. **This video was taken down:** its link and embeds no longer play. [Contact Support](https://www.ngram.com/docs/help-and-support)  if you think this is a mistake.

## Plan availability

| Capability | Free | Basic | Premium | Ultimate |
| --- | --- | --- | --- | --- |
| Public watch link and embed for a video made in ngram | Included | Included | Included | Included |
| Upload videos and publish unlisted links | Not included | Included | Included | Included |
| Upload a new version and make it live | Not included | Included | Included | Included |
| Hide the “Made with ngram” badge | Not included | Included | Included | Included |
| Accent colour, logo and player controls | Not included | Not included | Included | Included |
| Branded watch page | Not included | Not included | Included | Included |
| Restore an earlier version of a video made in ngram | Not included | Not included | Included | Included |
| Password, expiry and recipient links | Not included | Not included | Included | Included |
| Email gates and forms, full audience analytics | Not included | Not included | Not included | Included |

Plays and viewer counts are available for every hosted video. [Protect hosted video links and read viewer analytics](https://www.ngram.com/docs/hosted-videos-access-and-analytics)  lists which analytics each plan includes.

## Hosted videos FAQ

### What does the Beta label mean?

Hosted videos are ready to use for uploading, publishing, embedding and analytics. The Beta label means ngram is still refining them. If something does not work as this guide describes, contact Support from Help in ngram.

### Is an unlisted video private?

No. Anyone with the link can watch, but the video stays out of search engines and off your public video gallery. To limit who can watch, add a password or an expiry date on Premium or Ultimate. Recipient links show which person watched and let you stop one person's link.

### Will replacing a video break my embeds?

No. Making a new version live, or choosing Update for a video made in ngram, keeps the same link and embed code. Stats for every version are kept.

### What happens to my videos if I change plans?

Videos you already published keep playing. Settings your new plan does not include, such as a custom player look, a branded page, or email gates and forms, stop showing to viewers. You can still remove them.

### Which files can I upload?

MP4, MOV, WebM and other common video formats up to 4 GB. Upload only videos you have the rights to share.

## Keep going

[Protect links and read analytics Add a password or expiry date, send recipient links, and see who watched.](https://www.ngram.com/docs/hosted-videos-access-and-analytics) [Share a video and see who watched Send each person their own link, see who opened it, and follow up.](https://www.ngram.com/docs/share-a-video-and-see-who-watched) [Share and publish Choose public or unlisted sharing for a video made in ngram.](https://www.ngram.com/docs/sharing-and-publishing) [Download and export Download an MP4 when another system needs the file itself.](https://www.ngram.com/docs/export-video)

## Put your next video at one link

Open Projects, choose Hosted videos, upload a video or share one made with ngram, and paste its link or embed code where your viewers are.

[Open Hosted videos](https://www.ngram.com/app/projects?tab=hosted)